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FICPI understands that privacy is important,
and is committed to complying with the National Privacy Principles
(NPPs), which are set out in the Privacy Act 1988 (Privacy
Act). The NPPs govern how private organizations handle 'personal
information', which is essentially information about you and
from which you can be identified.
What personal information does FICPI collect?
The type of personal information that FICPI collects will
depend on the nature of your dealings with us. We may collect
personal information from you when you:
- approach or contract with FICPI to provide
you with advice concerning joining FICPI or other services;
- contact us via our website or subscribe
to one of our mailing lists;
- attend a FICPI seminar or conference; or
- have business dealings with us (e.g. as
one of our suppliers).
If you are a prospective member or member, or
someone who has contact with us through our website, the personal
information we collect from you will usually include your
name, title, business and e-mail addresses and contact numbers
(telephone, fax, mobile). If necessary for the purposes of
providing services to you, or for providing you with other
information (such as advice as to upcoming seminars or conferences),
we may collect other personal information from you.
If you are one of FICPI's 'business contacts',
(e.g. a contact person in one of our suppliers or in a government
agency or company with which we deal), we may collect basic
business contact information from you (e.g. your name, title
and work contact details).
How does FICPI use personal information?
We need to collect personal information so that we can provide
our services and conduct our business. We also collect personal
information so that we can communicate new developments to
our members and to people who have contact with us through
our website. For example, if you are a member or someone who
has contacted us via our website, personal information about
you may be used to notify you of developments we consider
may be of interest to you and of upcoming seminars and conferences.
If you do not wish to receive these kinds of communications,
please let us know. Our contact details are set out at the
end of this Policy.
FICPI's policy is only to use personal information collected
from business contacts for the business purpose for which
it was collected.
Will your personal information be provided to anyone else?
FICPI does not sell or trade in any way personal information
about you, to, or with, third parties.
Personal information may be disclosed by FICPI in the circumstances
where it is required or permitted by law.
FICPI may disclose personal information to external service
providers who help us operate our business. If FICPI engages
external service providers, FICPI ensures that those external
service providers within Australia:
- comply with the NPPs when they handle personal
information about you; and
- are authorised only to use personal information
for the purposes specified by us.
Security of personal information
FICPI takes reasonable steps to ensure the security of your
personal information. Our offices are in a secure building.
Our IT systems are at least password protected and we conduct
regular audit and data integrity checks. We regularly update
our anti-virus software in order to protect our systems and
data. In addition, all FICPI' employees are required, as a condition
of employment, to treat personal information held by FICPI as
confidential.
Accessing, correcting and updating personal
information
Under the Privacy Act, you have the right to access your personal
information used by FICPI after the 30 June 2004. You also
have the right to ask us to update or correct your personal
information when it is inaccurate, incomplete or out of date.
If you wish to access the personal information that FICPI
holds about you, please provide your request in writing to
our Privacy Officer as set out below.
FICPI can provide you with a copy of the relevant personal
information held by us, ordinarily by an e-mail.
For legal and administrative reasons, FICPI may also archive
non-current records containing personal information in back-up
data files and off-site storage of files.
Pre 30 June 2004 - accessing, correcting and updating personal
information
Please be aware that you only have a legal right to seek access
to personal information about you collected by us prior to
30 June 2004:
- if we use or disclose that personal information
after that date, and
- providing access will not cause FICPI an
unreasonable administrative burden or unreasonable expense.
If you do wish to seek access to personal
information collected by us prior to 30 June 2004, please contact
our Privacy Officer to discuss whether access may be available.
Please note that if we do provide access to old records, we
may charge you for the cost of providing such access.
If you are of the view that personal information about you is
inaccurate or out of date, or if you have any other queries
about access and correction, please contact our Privacy Officer
using the contact details set out below.
Online privacy issues
Sometimes we collect personal information through our website.
This will be limited to your name, e-mail address, telephone
number and business contact details, such as your company name
and your job title.
We may also use 'cookies' to maintain user sessions (e.g. if
you contact us via the site to gain access to a publication,
we may use cookies so that when you next visit, you do not need
to re-enter your details). Like most website owners, we also
generate statistics about how many people visit our site and
what they look at. We use web logs and cookies to do this. This
enables us to keep our site relevant and useful.
If you do not wish to receive cookies you may set your browser
to either prompt or refuse cookies.
Additional privacy information and how to contact FICPI
The FICPI' Privacy Policy may change from time to time. It is
available on request, both at our offices and from our website.
If you have any questions or comments about FICPI' Privacy Policy,
or if you wish to make a complaint about how FICPI have handled
personal information about you, please contact our Privacy Officer,
using the contact details below.
E-mail: privacy@ficpi.org.au
Post: FICPI Secretary,
21st Floor, 367 Collins Street,
Melbourne, Victoria 3000
Telephone: +61 9 614 1944
Fax: +61 9 614 1867 |
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